Under general supervision, performs administrative and secretarial duties in support of the City Clerk.

*This position performs duties deemed to be “safety sensitive" and is therefore subjected to random drug testing under the City’s policies*

• Posts meeting notices, agendas, and legal notices; distributes same to other City departments and the press; maintains originals in permanent files.
• Guides, supports, and administrates Granicus' Legistar agenda creation and approval process including proof reading titles, ensuring attachments are correct and preparing agenda packets.
• Trains department staff on preparing agenda files; answers questions from other departments.
• Prepares City Council, BAMA, and BAEDA and BAIT draft agendas and agendas; posts agendas per statutory requirement; distributes agenda and agenda packets to City Council members after posting.
• Arranges for invocation speakers at the Council meetings.
• Attends Council meetings in the City Clerk's absence, as directed by the City Clerk.
• Prepares, tracks and submits ordinances to Municipal Code for Codification.
• Prepares, tracks, and mails documents for newspaper publication and legal filing with county land records.
• Distributes documents; obtains signatures as required for fully executable original documents; creates, uses and monitors a tickler folder for documents sent out of office for signatures.
• Keeps accurate records on members of Committees, Authorities, Boards and Council
• Composes and types letters, resolutions, proclamations, fact sheets and public notices.
• Researches records and documents as requested.
• Assists with notarizing, attesting, and certifying official City documents in the absence of the City Clerk.
• Performs other administrative duties as necessary.
• Assists with election process; prepares and files materials, candidate filings, and other information.
• Assists with Utility Assessment District processes; public notices, public hearings, payment log, filing liens with County Treasurer.
• Maintains and ensures accuracy of official records (minutes) of all proceedings.
• Performs other duties as assigned.

Requires a Bachelor's degree in a related field of study, supplemented by one to two years of relatable experience; or an equivalent combination of education, training and experience.

Tasks involve the ability to exert minimal physical effort in sedentary work, typically involving some combination of balancing, feeling, handling, hearing, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, walking, and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

An offer of employment is contingent on the verification of credentials and other information required by the City of Broken Arrow policies, including the successful completion of a background check and drug/physical screening.

City of Broken Arrow is an Equal Opportunity Employer and values diversity at all levels of the workforce. Employment selection and related decisions are made without regard to sex, sexual orientation, gender identity, race, age, disability, religion, national origin, ethnicity, color, genetic information, marital status, or any other protected class. Broken Arrow is committed to reasonable accommodation, and a smoke free/drug free workplace.