Purpose of Position

The Senior Travel & Expense Coordinator manages travel accommodations and provides timely review of expense reports to ensure compliance to the FlightSafety Travel and Expense policy. The Travel and Expense Coordinator will provide support for Concur and Travel. This position will also help with continuous Concur training and support to FlightSafety employees and leaders.

Tasks and Responsibilities

• Obtain travel and hotel accommodations and car rentals for guests and employees.
• Prepare passenger travel booklet containing the itinerary, confirmations, and other pertinent travel information.
• Maintain travel profiles for travelers.
• Audit employee expense reports to ensure compliance to the travel expense policy.
• Help maintain system content and functionality for the Concur T&E Expense System.
• Perform data quality control followed by payment of, and accounting entries for, approved expense reports.
• Provide customer support to system end-users and administrators via phone and email during business and at times non-business hours; reconcile Concur related issues for end-users.
• Act as a Travel & Expense liaison with business division.

Minimum Education

· Associate in accounting or finance, or experience in lieu of degree.

Minimum Experience

• 2-4 years of relevant experience

Knowledge, Skills, Abilities

• Strong verbal and written presentation skills
• Strong analytical and creative thinker with a high attention to detail
• Ability to overcome obstacles and get results
• Possesses initiative, confidence, and drive to achieve results without explicit direction or detailed instructions
• Displayed ability to work in a dynamic and fast paced environment
• Ability to meet deadlines and manage multiple tasks simultaneously
• Ability to interact with various levels of management in a professional manner
• Excellent attention to detail
• Continuous improvement orientation
• Concur, SAP or Syteline experience or general knowledge of working with an accounting system similar to SAP
• Proficient with EXCEL, Word and PowerPoint

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met and/or encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.